Intelec Release 6.3
November 11, 1999
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   Prior Release Documentation

SYSTEM CONTROLS AND CLIENT MASTER

CLIENT MASTER FILES

New fields have been added to allow you to store credit card information. This will be useful if your client will accept credit card payments. It will allow you to specify which credit cards they accept, as well as the minimum and maximum amounts that they will accept. Currently these new fields are for informational purposes and have no additional processing functions. Look for more in upcoming releases. A new field has also been added to allow you to store a clients email address.

SMART CODES

a) When you exit a Smart Code you will be presented with a new screen that will allow you to apply additional Smart Codes. This will allow you to chain Smart Codes together without having to build all of the logic within one Smart Code.  When you are presented with the new screen you will be asked to enter a “Special Code”. Once you have done that, you will be able to enter up to 10 additional Smart Codes to be applied. You can then use that same “Special Code” on other Smart Codes or create more unique “Special Codes” to be applied by other Smart Codes.

b) In the past you could only look to see if a score was “greater” than a certain number. A new field has been added in the “X” window to allow you to make decisions based on a score being “less” than a certain number.

c) If there is a “looping problem”, smart code calling itself over and over, we will send a message to INTELOPR. At the same time, we will disable the Smart Code by placing a “Y” in the field called “Not Allowed” which can be found on the first back screen of the Smart Code. 


d) On Balance Types ‘Special Options by Client” you are now able to specify a “Special commission rate for interest. This is only applicable if you are using the feature “Special Options by Client”

PAYMENT ENTRY

a) Enhancements have been made that will allow you to enter a payment and an adjustment on an account at the same time. This will be particularly useful if you are entering a payment and need to write off the balance. You can enter your Payment Code 01 and at the same time enter a Payment Code 41 to reduce the balance to zero. To use this new feature you will enter your payment information as in the past. However, once you have keyed in the minimum required fields (payment amount, payment code and case number), instead of pressing enter, use the new function key of F12. 

This will present a new window that will allow you to enter a payment code of 41-49 to adjust the balance accordingly. Upon exiting the Adjustment Window, your payment transactions will be entered. The payments/adjustment will be posted to the case number you originally entered. 

OTHER AREAS

INSURANCE FORMS: It was brought to our attention that we should be printing the century on the HCFA 1500 forms and we have made changes to print the century.  Because the form does not appear to have a sufficient amount of spacing for the century, you will notice that the century is printing on/over the pre printed lines.


STATEMENTS

a) STATEMENTS:   When running statements (not test statements) you will now be prompted to re-enter the payment date range.  Hopefully this will reduce the chance or running statements for the wrong dates.

b) STATEMENTS & CHECK TEST: On the header of “Report of Statements”, you will now see the word “TEST” after the date indicating that this report was generated from the Statement and Check test options and not the real running of statement and checks. On the Test Statements, you will see a “T” to the right of the date and page number indicating that this statement was produced from the Statement and Check Test option and not the real running of statement and checks.

c) STATEMENTS – HISTORY OF STATEMENTS PROCESSED: There is a new option, #14 History of Statements Processed which can be found on your Client Statement Menu. This new option will be used to display the history of statement runs. (test statements will not be tracked) This feature will only start capturing your statement history after Release 6.3 has been installed. You will now be able to see the User ID of the person who ran the statements, the date range selected, remitting codes selected, the run date and time.